MINUTES OF ORDINARY MEETING HELD 28th FEBRUARY 2018

 

Present

Mr Frank Hemmings (FH), Mrs Jackie Allen (JA), Mrs Barbara Humphreys (BH), Mr Michael Maxfield (MM), Mrs Sarah Williams (SW), Ms Eleanor Burnham (EB), Mr Brian Colley (BC), Mr Mark Holmes (MH), Mr Shaun Jones (SJ), Clerk to the Council and 0 Members of the Public present.

 

Not Present.

Mr Gareth Baines

 

Apologies

Apologies for absence: Cllrs. Mr Terry Evans, Mr Mark Roberts, Mr Newman James, Miss Lynne Painter,
Mrs Dot Griffiths & Ms Kirsty Cottam.

 

Declarations of Interest

No declarations of interest noted based on the published agenda.  See minute 147.6 where two declarations were made.

  

139     TO CONFIRM AND SIGN THE MINUTES AS A TRUE RECORD OF THE ORDINARY MEETING HELD ON 31ST JANUARY 2018.
BH noted that Pentre school classrooms will be replaced during the summer holidays.
The motion proposed JA and seconded MM was passed unanimously

 

140     TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES RECEIVED ABOVE NOT REPORTED ELSEWHERE.
Minute 128 Finance Committee Item 7 – 17.1.18 - There are a total of 5 people who are retiring from the Pantoholics this year.
Minute 131 There has been an unconfirmed report of someone falling due to a pothole in Chapel Lane FH
Minute 131 Welsh Water are to check the drain outside the CoOp EB
Pentre play area deeds still need further updating.
Minute 138 Broadband around Chirk and Pentre is still hit and miss, unsure who should be informed of the poor service, EB has previously spoken to the local AM and MP but still no real improvement. Suggested we ask people who are having problems to report their issues to FH

 

141     TO CONSIDER NEIGHBOURHOOD POLICING MATTERS
No police report received
SJ explained that the extra CCTV cameras were now all working including the number plate recognition camera.
There has been some incidents of motorbike scrambling in the field behind Lodgevale Park FH was aware of this and said the matter was in hand.

 

142     TO RECEIVE REPORT AND RECOMMENDATIONS FROM GENERAL PURPOSES COMMITTEE MEETING HELD 20TH FEBRUARY 2018.
SJ apologised that this report has not been completed in time for this meeting.  JA proposed we leave on the table until the next meeting.

  

143     TO RECEIVE ORAL REPORTS FROM COUNCIL REPRESENTATIVES.
EB made mention of noisy manhole covers along Church Street in front of Hand Terrace and the Hand Hotel.  These are the responsibility of Welsh Water and it is understood that job numbers have been issued and work will be undertaken very soon to repair.

JA attended the AGM of the Glyn Valley Tramway Trust recently. That there were some new members and between 15 and 18 are currently active.  Nick Drukker has now been appointed joint chairman.  The meeting took place before notice of the new Tree Preservation Order along the Ceiriog Valley.  BC asked if Ben Williams was also aware of the proposed TPO ? 

JA chaired the recent Chirk Environmental Liaison Group meeting.  Kronospan advised that some delay in deployment of the new Silos and the permit transfer process have been seen.  As part of the business Chirk Councillors took proposals that had recently been tabled at a General Purposes Committee meeting.  Mr John Clark – a local resident, personally attended the GPC meeting and drafted the proposals.  CTC Councillors agreed to discuss the suggestions at the next CELG meeting.  The major underlying theme was greater transparency over the matters discussed by members of the CELG.  With the transfer of permit to Natural Resources Wales they are legally obliged to consult with members of the public.  They have plans to undertake an event in Chirk later in the year.  Kronospan attend the CELG voluntarily and see Chirk Councillors as representatives of Chirk residents.  CTC members agreed to report in their reports to Council in as much detail as permitted.  Some information is company confidential. 
A new planning application sees a new product being produced – called OSB, a board with larger chips and used in house construction.  The appeal over the refused application to raise the height of the Raw Board Store building is underway.

BH reported that the new school classrooms in Pentre will be installed during the school summer holidays.

 

144     TO RECEIVE ORAL REPORTS FROM LOCAL MEMBERS – WREXHAM CBC.
WCBC recently approved their budget for 2018/19 and this will see Council Tax rise by 3.9%.
A query was raised over the level of reserves held by WCBC - FH said WCBC keep 6% of their budget in reserve.
The budget for schools in particular see a slight increase.  But with pay increases there remains pressure on staffing levels.

 

145     TO APPROVE EXPENDITURE ON NEW SIGNAGE FOR RECREATIONAL GROUNDS AND PLAY AREAS – PICK UP AFTER YOUR DOG.
Some dog waste example posters were passed around for comments, it was suggested they should be more direct and graphic EB. SJ to add a comment to the next Chirk Newsletter. EB has asked for some posters at the rear of Hand Terrace – another hot spot.  Quotes for aluminium signs to be requested.

 

146     TO REVIEW QUOTES FOR PROFESSIONAL CLEANING OF CENOTAPH AND DECIDE ON THE PREFERRED COMPANY.
SJ explained he had contacted four companies for quotes for cleaning the Cenotaph, one declined to quote as they are too far away, the second company had been used before but had now gone out of business. The two remaining companies had quoted £2100 + VAT and £1374 + VAT to carry out a clean not a restoration.
JA suggested we get the lights at the base of the Cenotaph working before the clean is carried out. SJ has looked into getting the lights repaired with WCBC but there has been little progress doing it, street lighting at WCBC should do the job. JA wasn’t sure if it is up to WCBC to complete the work.

 

 

147     TO DECIDE UPON APPEALS FOR FINANCIAL ASSISTANCE RECEIVED.

 

1.    Keep Wales Tidy –

                                                                              i.     £100 + VAT Supports a litter champion in your area

                                                                             ii.    £210 buys a 10 person litter picking kit

                                                                            iii.    £350 will pay for a 10 person litter picking kit

Leave on the table

2.    Alzheimers Society Cymru – A one off donation from any residual funds at the end of the financial year. Agreed to donate £100 proposed by JA and seconded SW

3.    AVOW – Become a friend of Wrexham Shopmobility Donation request for £25, £50, £200 (annually) or purchase a new scooter for £1000 Leave on the table

4.    Tenovus Cancer care – Donation request. Leave on the table

5.    Kidney Wales – Walk for Life, organise a walk in your area. Agreed to donate £50 proposed by SW and seconded EB

6.    Stars –Volunteers group raising funds for local charities - Appeal for a donation. SW & MH declared an interest Agreed to donate £250 proposed by JA and seconded MM

 

148     TO RECEIVE THE ORAL REPORT OF THE CLERK – INCLUDES CORRESPONDENCE.

Summary of matters raised.

·   Minutes from Chirk & Ceriog Valley Partnership (CCVP), SJ to forward to councillors.

·   Allowance for community councillors is £150 and should be taken, however it can be donated to charity if councillors don’t want to accept the money. Monies to be paid by an individual cheque. Noted JA & BC

·   Royal British Legion were encouraging organisations to purchase “Silent Soldiers” at a cost of £225 Example photographs were supplied, agreed to order one and decide at a later date where to have it erected.  The motion proposed JA and seconded SW was passed unanimously

·   One Voice Wales has cancelled an event at The Parish Hall due to low take up.

 

Correspondence:-

·   Tracy Gilmartin-ward -  One Voice Wales - Innovative Practice Annual Awards Ceremony. Noted.

·   Bruno Peek – Fly a flag for the Commonwealth – 12th March 2018 Raise the flag at 10am lower on 13th March at 10am. Invite the local schools to attend

·   Tom Jenkins – Local Democracy and Boundary Commission for Wales – to provide updated guidance of reviews to support greater consistency in which community reviews are conducted. Noted.

·   Paul Davies- via One Voice Wales – draft text Autism (Wales) bill. Noted.

·   Lesley Jones Keep Wales Tidy – Town and Community Councils working with Keep Wales Tidy Noted.

149     TO RECEIVE REPORT AND RECOMMENDATIONS FROM PLANNING SUB-COMMITTEE MEETINGS HELD 7TH AND 20TH FEBRUARY 2018
Reports from the meetings have been circulated by SJ this evening.  Members accepted as an accurate record of proceedings.

 

150     TO APPROVE PAYMENTS TO BE MADE AS ON LIST ATTACHED.
A list of invoices and payments (to 28.2.18) amounting to £20,119.85 & £117.51 (using pre-paid creditcard) was given to the Council and were passed for payment (see addendum).

The motion proposed JA and seconded BH was passed unanimously

151     TO PRESENT ITEMS FOR INCLUSION ON THE NEXT AGENDA

·         Protocol of attendance to meetings and recording of attendance

·         Café Wylfa – Workshop for Wellbeing.

 

Meeting closed 8:07pm.

 

Signed                                    Chairman                                                                           28th March 2018