OF ORDINARY MEETING HELD 25th APRIL 2018
Mr Frank Hemmings (FH), Mrs Barbara Humphreys (BH), Mr Terry Evans
(TE), Mr Michael Maxfield (MM),
Mr Gareth Baines (GB), (SW), Mrs Dorothy Griffiths (DG), Mr Mark
Holmes (MH), Mr Mark Roberts (MR),
Miss Lynne Painter (LP), Ms Eleanor Burnham (EB) & Mr Brian Colley
Mr Shaun Jones (SJ), Clerk to the Council, PCSO Dean Sawyer (DS) and
0 Members of the Public present.
Apologies for absence: Cllrs. Mrs Jackie Allen, Mrs Sarah Williams,
Ms. Kirsty Cottam & Mr Newman James.
Declarations of Interest
No declarations of interest noted based on the published agenda.
TO CONFIRM AND SIGN THE MINUTES AS A TRUE RECORD OF THE ORDINARY
MEETING HELD ON 28th MARCH 2018.
The draft minutes for the Council Meeting held 28th March
are now put to the Council as an accurate record of proceedings.
The motion proposed MM and seconded EB was passed unanimously.
TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES RECEIVED ABOVE NOT
TO CONSIDER NEIGHBOURHOOD POLICING MATTERS
PCSO Dean Sawyer was welcomed and reference to his report on Chirk
Crime and ASB Figures since last meeting made.
3 ASB 2 Neighbourhood dispute, 1 Offroad complaint.
10 Crimes includes 3 Theft, 1 Fraud, 2 Criminal Damage
1 Drugs Male in Possession.
1 Drink driving offence
1 Dangerous Dog complaint.
Also tabled statistics of March and April Go-Safe tickets issued 7
and 12 respectively in Chirk.
DS then took questions from Members. EB questioned the merit of
siting the Go-Safe vehicle on the B5070 while roadworks were being
undertaken nearby. On that day choosing a different site to operate
may have been more beneficial. DS could not comment as this
activity was independent of his. DS did state that the Go-Safe had
also monitored the A483 between Gledrid and Halton and 22 tickets
issued. LP suggested a Go-Safe site near to the Afon Bradley farm
this has been used in the past. Mention made by some members of a
suspicious White Van seen on frequent occasions in the town
registration number not known. Also some instances of people
sleeping in cars in the locality. The visit by Councillors to the
101 Call Handling Centre in Abergele is arranged for May 1st
offers of car sharing made. DG made reference of her concern of a
reported attack on an old lady in Rhosymedre last week. BH
requested the PCSO to attend outside Pentre school around 3pm too
many instances of double parking should be a deterrent.
TO RECEIVE ORAL REPORTS FROM COUNCIL REPRESENTATIVES.
An Area of Natural Beauty meeting arranged for 23rd April
2018 with FH expecting to attend. In the end this was not possible
but SJ has received follow up information. EB has agreed to assist
the Ceiriog Valley iBeacon project with reviewing the Welsh
translation of the published pages. She also noted the upcoming
Library Open Day and a concert this Friday at Black Park Chapel @
TO RECEIVE ORAL REPORTS FROM LOCAL MEMBERS WREXHAM CBC
TE gave a summary as part of the Annual Town Meeting agenda and has
nothing more to add.
FH commented on the recent World Heritage site consultation events.
Networking seen as very good.
TO RECEIVE AN ORAL REPORT ON CHIRK/CEIRIOG VALLEY AMBULANCE CALL OUT
TIMES AFTER MEETING WITH WELSH AMBULANCE SERVICE.
The meeting took place in Wrexham. Lots of issues raised by Ceiriog
Valley Councillors/Residents. A recent incident of someone
collapsing in a nearby wood highlighted problems when the callers
mobile went flat and a second call restarted the process wasting
valuable time. Trevor Bates is spearheading a visit to the Ceiriog
Valley of Welsh Ambulance Trust to give them a better understanding
of where problems lie. There is recognition of the issue.
Contact with all Community Councils in the Ceiriog Valley has been
made and a Four Councils meeting should be arranged once the WAT
have made their site visit. A Tuesday or Wednesday is preferred.
TO PROVIDE BACKGROUND TO HOW COUNCILLORS ORGANISE THE CHIRK CITIZEN
OF THE YEAR SELECTION CURRENTLY THE FINANCE COMMITTEE PLAYS A KEY
After a brief discussion it was proposed by EB and seconded by GB
that future decisions on the award of Citizen of the Year should be
made through the General Purposes Committee as all members serve
on this committee. Put to the vote all members agreed motion
TO RECEIVE THE NOTICE OF ANNUAL AUDIT 2017/18.
SJ advised that the Internal Auditor is to attend his office on
Tuesday 12th June 2018. Work in preparation of this visit is
underway. Grant Thornton who are the External Auditors have written
to advise when our Annual Return and supporting papers should be
made available for public inspection. Between June 22nd
to July 19th 2018 and notices put up on 8th of
June 2018. The Annual Return will be reported on and should be
signed off by 30th June 2018. Grant Thornton wish to be
in receipt of the completed Annual Return and supporting information
by 23rd July 2018.
TO DECIDE UPON APPEALS FOR FINANCIAL ASSISTANCE RECEIVED.
One request received from 3 x Year 8 pupils of Ysgol Dinas Bran
who outline their Curtain Up Appeal (refurbishment of the school
hall). Members considered the fact the target is £50,000 and as
many families in Chirk send their children to the school support
should be given. TE proposed a donation of £500 and this was
seconded by MR. All members agreed motion carried.
On the matter of Community Halls, GB informed members of the
project at nearby Moreton Hall School where a new Community Hall is
to be built.
TO RECEIVE THE ORAL REPORT OF THE CLERK INCLUDES CORRESPONDENCE.
SJ informed members of the upcoming One Voice Wales/Society Local
Council Clerks Joint Event on 16th May 2018 in
Llandrindod Wells. It was agreed that SJ should attend and the
conference fee of £75 plus VAT was approved by members.
The Wrexham Local Development Plan Deposit Consultation 9th
April to 31st May is underway. A drop in event on 31st
May 2pm 5pm is to be held at Chirk Parish Hall all members
welcome to attend. The documents are available for viewing at Chirk
Library right now.
A request from Chirk Community Newsletter group for
help with delivery of the Newsletter in Chirk 4 times a year. If
you wish to volunteer the Clerk will pass on your details.
Cleaning of Chirk Cenotaph SJ with the help of Stephen
Edwards has selected and engaged Stone Central to undertake the work
in September. The purchase order for £1,364.10 plus VAT has been
completed. Members approved the
expenditure, proposed FH, seconded BC motion carried.
Chirk Cemetery Expansion Study also a selection for an
initial report by Harrison Design Development, Mold. This will be
undertaken at a cost of £502 plus VAT. Members approved the
expenditure, proposed FH, seconded BC motion carried.
Llangollen International Eisteddfod
Offer of 2 Tickets. Noted and FH
WCBC Adult Social Care
CA Funding confirmation.
Thanks for Donation of £100.
Dog exercise area.
Noted email exchange and signs have clarified.
Insp. Steve Owens - NWP
Manning for Remembrance Sunday.
Noted meeting to plan.
Principal Authority re-organisation proposals.
Historic Environment Consultation launched.
North & Mid Wales Trunk Road Agent
Notice of works.
TO REVIEW Q4/YTD EXPENDITURE AGAINST BUDGET AND BANK RECONCILIATION
Both reports were received and approved.
The motion proposed FH and seconded BC was passed unanimously.
TO APPROVE PAYMENTS TO BE MADE AS ON LIST ATTACHED.
A list of invoices and payments (to 25.04.18) amounting to £8,105.99
& £44.36 (using pre-paid creditcard) was given to the Council and
were passed for payment (see addendum). Proposed GB and seconded EB
for approval motion carried.
TO PRESENT ITEMS FOR INCLUSION ON THE NEXT AGENDA
Consider the reinstatement of goalposts on Recreation Ground owned
by Wrexham CBC at Offa, Lodgevale Park.
Pen-y-Bont Landfill Site proposed re-development site visit for
members being arranged.
Meeting closed 8:45pm.
30th May 2018