|
CHIRK TOWN COUNCIL CYNGOR TREF Y WAUN MINUTES OF THE ANNUAL GENERAL MEETING HELD 26th May 2010 Present Mr J Vant, Mrs H J Spragg, Mr M Maxfield, Mr R Jones, Mrs J Allen, Mr F Hemmings, Mr D Richards, Mr N James, Mr S Dineen, Mr R Smith. Cllrs I Roberts and T Evans, Wrexham CBC Mr S A Hughes, Clerk to the Council.
ApologiesApologies for absence were received from Mr B Evans, Mrs C Gough, Miss J Win Jones and Mr D Evans.
One nomination was received. Cllr Mr John Vant was nominated by Cllr Jackie Allen and seconded by Cllr Mr Michael Maxfield. No other nomination was received and Cllr Mr John Vant was elected Chairman of the Council for the ensuing year. In handing over to Cllr Vant Cllr Mrs Hilary Spragg remarked that she was very pleased to have played her part during the year with the good work of the Council. She said it was an interesting and enjoyable year with several large issues being dealt with including School Transport, the proposed Gypsy site, some success but also some depressing results. Mrs Spragg said of particular note was the award of World Heritage Site Status for the Pontcysyllte Aqueduct and Llangollen Canal of which Chirk is a major part and for which she had signed the Concordat on behalf of the Council and looking forward is the exciting “Waking the Dragon” proposal to be erected in Chirk and at the entrance to Wales. Mrs Spragg said was also very pleased to be representing the Council at the Buckingham Palace Garden Party in July. The Council dinner went off very well and enjoyed very much by the members and wives that attended. Mrs Spragg thanked the Vice-Chairman and all her fellow councillors for their support, also, to the press for their reports of Council business and the issues confronting the Council in the year and to the Clerk for his guidance and help. Cllr John Vant, Chairman thanked Cllr Mrs Spragg for the way she had performed her good work for the Council over the past year. He also thanked members for their confidence in him and hoped he would be able to carry on his duties successfully. The Clerk said it was necessary for the Council to agree that the Chairman’s Bank Account be continued with HSBC Bank plc and that the Bank is authorised to pay all cheques and other instructions for payment on behalf of the Council by the Chairman Mr John Vant or the Clerk to the Council. This was duly agreed.
One nomination was received. Cllr Mrs Jacqueline Allen was nominated by Cllr Richard Jones and was seconded by Cllr Frank Hemmings. No other nomination was received and Cllr Mrs Jackie Allen was elected Vice-Chairman of the Council for the coming year. Cllr Allen thanked members for appointing her as Vice-Chairman.
The following committees agreed and members elected thereto: - Parish Hall Committee.Chairman, Vice-Chairman, Mr D Richards, Mr R Smith, Mr B Evans, Mr M Maxfield, Mr D Evans, Mr R Jones,Mrs C Gough, Mr F Hemmings.Burial Ground Committee. Chairman, Vice-Chairman, Mr M Maxfield, Mr D Richards, Mr F Hemmings. Planning Committee. Chairman, Vice-Chairman, Mr D Richards, Mr F Hemmings, Mr N James, Mr D Evans, Mr M Maxfield, Mr B Evans, Mrs H J Spragg. Finance Committee. Chairman, Vice-Chairman, Mr F Hemmings, Mr R Smith, Mr B Evans Mrs H J Spragg, Mr S Dineen. Recreation Grounds Committee. Chairman, V/Chairman, Mr R Smith, Mr J E Pierce, Mr R Jones, Mr B Evans, Mrs H J Spragg. Standing Orders Committee. Chairman, Mr J Vant, Mr F Hemmings, Mr R Smith Special Committee. Chairman, Vice-Chairman, Mr D Richards, Mr D Evans. Consultations Committee. Chairman, Vice-Chairman, Mr D Evans. Footway Lighting Committee. Chairman, Vice-Chairman, Mr S Dineen, Mr R Jones. School Transport Committee – Chairman, Vice-Chairman, Mr F Hemmings, Mrs H J Spragg with Cllrs Ian Roberts and Terry Evans. Chapel Lane Parking Committee – Chairman, Vice-Chairman, Mr Frank Hemmings, Mr Sean Dineen, Mr Dewi Evans, Mrs Clare Gough, Mr N James.
APPOINTMENT OF REPRESENTATIVES. School Governors: Ceiriog Junior School Chirk Mr R Smith Chirk Infants Mr F Hemmings. Pentre Controlled Mr F Hemmings. Chirk Charities Mrs H J Spragg, Mr B Evans, Mr F Hemmings. Chirk Environmental Liaison Group Mrs H J Spragg, Mr D Richards, Mr R Jones, Miss J Win-Jones, Mrs J Allen. Chirk Swimming Pool Trust. Mr B Evans and the Clerk. Black Park Community Centre. Mr F Hemmings and Mr J E Pierce OneVoice Wales, Wrexham/Flint Area Regional Committee. Mrs J Allen. Shrewsbury/Chester Rail Users Association. Mr S Dineen. Citizen’s Advice Bureau. Mr F Hemmings Chirk Air Training Corps. Mrs J Allen. North East Wales Play and Playing Fields Association. The Clerk. Penybont Liaison Group. Mr F Hemmings. Chirk Youth Football Club. Mr M Maxfield, Mr N James, Mr B Evans and Mrs C Gough. Footpath Liaison. Mr F Hemmings and Mr R Jones. Chirk/Ceiriog Valley Partnership. Mr J Vant. Chirk/Ceiriog Valley (Education) Liaison Committee. Mr N James, Mr D Evans and the Clerk. Police Community Consultative Group. Mrs J Allen. Chirk Celebrations and Lights Committee. Mr F Hemmings, Mr N James, Mr S Dineen. Chirk Recreation Ground Trust. All members of the Council. Chirk Youth Centre Management Committee. Mr F Hemmings, Mr N James, Mr R Jones, Mr M Maxfield. Chirk Court Residential Home Management Committee. Mrs H J Spragg, (Deputy -Mr D Evans). Chirk Community Forum. Chairman. Pontcysyllte Aqueduct & Canal World Heritage Site Sub-Group. Mrs H J Spragg. Wrexham CBC Community Council Forum. Chairman, Vice-Chairman and the Clerk. Glyn Valley Tramway Trust – Mrs J Allen. Aqueduct Community Association – Mrs H J Spragg, Mr B Evans. Wrexham Community Play Scheme – Chairman. School Transport Committee – Chairman, Vice--Chairman, Mr F Hemmings, Mrs H J Spragg with Cllr Ian Roberts and Terry Evans.
PCSO’s Griffiths was welcomed to the meeting. PCSO Griffiths gave details of crimes reported since the last meeting. Members mentioned the following matters of concern for the officers attention: - Vandalism at Chirk Mount; fire being lit everywhere using spray cans; criminal damage – broken windows; cars parking both sides of Church Street; Dangerous rope swing on Chirk Mount; gangs of youth getting off trains (both directions) at Chirk Station.
The minutes of the Council meetings held the 28th April 2010 were confirmed as a correct record.
169/155/142. School Transport. It was confirmed that the decision of the Wrexham CBC’s Executive Board that would only allow free school transport to the nearest suitable school had been accepted by the Scrutiny Committee following the decision being “called in”. Members were dismayed at this decision and agreed to carry on with the fight so that children from Chirk can attend Llangollen Ysgol Dinas Bran with free transport. It was decided that the School Transport Committee should meet to discuss further action. 169/158. Parking at Chapel Lane, Chirk. The Clerk informed the Council that he had spoken to the officer at Wrexham CBC who was dealing with this matter but to obtain costs and further information at this stage would entail making plans and detail of the work required that in itself would entail some cost. Following discussion, the Council agreed that the Committee should discuss matters with the headteacher at the Infants School before taking matters further.
The Council agreed to maintain Standing Orders without alteration.
The following dates for the monthly ordinary meetings of the Council were decided upon for the coming year. 2010 June – 30th; July – 28th; September – 29th; October – 27th; November – 24th; December – 29th; 2011 January – 26th; February – 23rd; March 30th; April – 27th; May - 25th . Due notice of meetings will be posted including any change of date.
The Clerk reported receipt of the notice of audit of the Council’s accounts for the year ending 31st March 2008 that would take place on the 31st July 2010. The Clerk also said that notices of the audit will be posted in due course. This information was noted.
Members had received a copy of the document that gave details of the officers that would control matters in the various areas of the county borough. This information was duly noted by the Council.
Cllr Jacqueline Allen reported on her attendance at a recent meeting of the Trust when an application for key funding was decided. Arrangements for the forthcoming fun day at Chirk and the Summer BBQ were also discussed.
Cllr Frank Hemmings reported that the problem with the Coronation Oak lights was to be put right. It appeared that the fault was due to the connection point being removed by contractors working on the new bus stop.
Cllr Hilary Spragg reported that arrangements were ongoing for the Fun Day at Trevor Basin in August and that tables and gazebos were available for local organisations to use without any cost. Mrs Spragg also mentioned that a new group had been formed “Aquaducks – Friends of the World Heritage Site”.
The Chairman informed the
Council that the Partnership had produced new information leaflets
and were proceeding with an internet website.
Cllr Hilary Spragg said that
Vicar Rees had spoken to her about providing Bibles for children
leaving junior education this year and that it was recommended that
“British” type Bibles should be purchased. The Clerk said the cost
would be £400.00. The Council agreed to purchase the Bibles and for
the Chairman to attend the Presentation events.
The Clerk reported receipt of
letter from the Local Ombudsman for Wales together with several
copies of the Guidance document for the attention of members. This
information was noted.
The Clerk reported receipt of the under-mentioned correspondence that was considered and dealt with:
The Council agreed to send two delegates to the meetings.
agreed and that the project will receive £5000.00 direct funding from the grant scheme. The Clerk said that the amount was somewhat less than the estimated cost of the submitted project and would be discussed with the Chirk Community Forum.
The Clerk reported to the Council that the Planning Committee had dealt with applications received from the Chief Planning Officer in accordance with the consultation procedures as follows: - P/2010/0361 Kitchen and Bathroom extension to include Utility and WC - 12 Castle Crescent, Chirk. No objection. P/2010/0401 Single storey rear kitchen extension and alterations -111 Offa, Chirk. No objection.
P/2009/0374 Two storey
extension – Argoed 6 Maesywaun, Chirk. No objection.
The following certificates of decision were received from the Chief Planning Officer: - P/2010/0169 Application withdrawn. P/2010/0185 Permission granted for a first floor extension to 1 Middleton Terrace, Chirk. (The Clerk informed the Council that the Chief Planning Officers report on this application had been received prior to the certificate of decision being received).
A list of invoices and payments amounting to £3,892.45 were given to the Council and were passed for payment. (see addendum).
The Clerk handed out sheets that gave details of the Council’s accounts to the end of March 2010. These showed payments amounting to£107,133.76 as against the estimate for the whole year to of £120665.81. These also showed a graph of the various headings of expenditure together with a Bank Reconciliation report. This information was noted and the Clerk thanked for providing the report.
|